How to book

We understand the difficulties that you can have when booking a room. To help, we have come up with our handy guide on how to use our booking system, Hallmaster.  

Select Date

Our diary operates a colour coded availability system. 

Green: Full Availability

Orange: Partially Booked

Red: Fully Booked 

To begin your booking request select the + button on your desired date.

You will then be asked to sign up or log in to the Hallmaster system. From there you will be asked to fill in the following:

Event Information

Room: Select which room(s) you would like to book

Event Name: Type the event name

Start Time/End Time: Select which time your event will start and finish (including time for set up).

Please note we require a minimum of 15 minutes between bookings.

Recurring Booking: Select if your event will happen again, then let us know how often and when the next event(s) will take place.

Activity: Default is set to class, please leave as this.


Please share with us a description of your event including any links associated with the event i.e. Eventbrite. 

We can share this on our social media channels for you as well.


Additional Information

Privacy: Choose whether you would like your event to be private or public.

  • Private events will not be shown to the public.
  • Public events will allow anyone to view all information regarding the event. You can also set an event to be public with your contact details hidden.

Number of People Attending: Enter the number of people who will be attending. If you are unsure leave it blank and let us know closer to the time.

Special Requirements

Please let us know how you would like the room to be set up (refer to images on The Inkwell page), any catering requests, amenities and any additional requirements.